Why does the AYSO need Safety Directors?
The Safety Director is an important part of AYSO's risk management program. Good risk management keeps our insurance costs low and insurance expenses represent only 20 percent of the National Office player fee. The Safety Director is expected to become the most knowledgeable person in the Region regarding AYSO insurance plans and risk management.
Why do I need to be trained?
Training and Certification ensures that volunteers understand the available resources and the responsibilities of their positions. It also offers the best hope that every family will receive the best possible AYSO experience.
What are the responsibilities of a Safety Director?
The Safety Director administers the AYSO Soccer Accident Insurance (SAI) plan and distributes SAI brochures to each family in the Region. He handles all SAI claims. On the field, she ensures safety by inspecting fields and equipment, keeping first aid kits on hand and having phone numbers and locations of nearby medical facilities. Other responsibilities on the field include advising participants of dangerous weather and other unsafe conditions, helping to implement the recommended adult to child ratio, and ensuring that AYSO policies regarding medical release forms, shin guards, and blood-borne diseases are disseminated.
What is the time commitment?
Speak to your Regional Commissioner about how much time your position requires.
Who should the Safety Director communicate with within their Region and why?
The Safety Director reports any accidents or incidents to the Regional Commissioner within 24 hrs. Any Incident Report is also reported to the Child and Volunteer Protection Advocate (CVPA). The Safety Director works with the Treasurer to ensure that money is set aside to maintain and purchase new equipment or replace unsafe equipment and purchase first aid kits for coaches. He works with the Registrar at registration to instruct parents new to AYSO on Region safety rules and distribute SAI brochures. The Safety Director will also work with the Equipment and Field Coordinator to inspect equipment and fields for unsafe conditions.
What kind of policy is Soccer Accident Insurance (SAI)?
SAI serves as a secondary form of medical and/or dental insurance should an accidental injury occur during specified AYSO activities and events.
What are the SAI Policy Limits?
SAI pays medical costs up to $50,000 (maximum medical expense benefit includes Emergency Room Treatment) per claim to an insured person for accidental bodily injuries incurred as a direct result of participation in a covered activity. This policy is an "Excess" policy, but will pay claims on a primary basis if no primary medical insurance is available. All claims under this policy will be paid on a Usual & Customary basis. See "What is covered" for a more detailed explanation. Each claim is subject to a $200 deductible.
Who is covered under SAI?
All registered players through the U-19 age division, all registered VIP players and all registered coaches, referees and volunteers are covered for accidental bodily injury while participating in the following sanctioned activities: scheduled games, tournaments, team practice sessions or other sponsored activities, provided they are under the direct supervision of a team official, and group travel directly to or from such games, tournaments, practice sessions or sponsored activities, provided that players are traveling as a team, and the vehicle is operated by a licensed adult driver.
What is covered under SAI?
Medical/surgical treatment by a doctor or dentist, services of a licensed or graduate nurse and hospital stays.
How is an SAI claim filed?
It is the Safety Director's responsibility to make sure the claimant receives an SAI Claim Form. Be sure to provide instructions in both English and Spanish. Inform the claimant on how to download the form from the AYSO Web site, www.ayso.org. The form must be completed by the adult or parent and must be signed by the Regional Commissioner and the Safety Director. It is the responsibility of the claimant to make a copy for his/her records and mail the claim form with all the relevant documents to the address provided on the form. Claims must be submitted within 90 days of the date of injury EVEN if the primary insurance has not finished paying. As the Safety Director, DO NOT promise that AYSO's policy will cover ALL out-of-pocket expenses.
Who needs to carry an Emergency Treatment Authorization Form?
Coaches MUST have a copy of the Player Registration Forms or acceptable Emergency Authorization forms with them at all times during practices and games in the event of medical emergency. As Safety Director, it is YOUR responsibility to check with your local hospitals and clinics to determine whether AYSO's authorization is acceptable. If AYSO's Authorization is not acceptable, obtain a copy of the necessary form and distribute it to all the Region coaches. Parents of each player must fill out and sign the appropriate form and return it to the coach for their keeping.
What is general liability and who does it cover?
General liability provides coverage for the organization, its directors, officers, field owners, employees and volunteers for injuries or damages the organization had become legally obligated to pay, including applicable legal costs for defense.
Where can I order Certificates of Liability?
They can be ordered online at www.ayso.org using the eCertsOnline process or by contacting the National Office at 1-800-USA-AYSO.
Does AYSO provide automotive liability?
AYSO does not provide automotive liability or property coverage for transporting children to official games and team practices. Most states require primary automotive coverage be carried by the owner of the vehicle.
How does AYSO protect its volunteers and athletes?
Safe Haven™ is a program designed to address a growing need for child and volunteer protection. There are four elements in the Safe Haven™ intervention cycle: Create Policies, Screen Volunteers, Train Volunteers, and Promote Education and Awareness. These are intended to stop child abuse and its agents before they get into the program.
The Volunteer Protection Act of 1997
This law grants immunity from certain types of prosecution for volunteers who meet its requirements. In order to receive full protection under the law, AYSO volunteers must: 1. be properly trained and certified; 2. be performing duties as laid out in a position description; 3. act within the scope of AYSO's Policies, Procedures, and Guidelines.
AYSO's goal is to provide training certification for all its volunteers. Certification offers the hope that every AYSO child will be treated with understanding, compassion, and respect.
The national media has focused on the negative, even violent, behavior of players, coaches and parents involved in youth sports. Kids Zone™ is a dynamic program targeted to eliminate negative sideline behavior. Kids Zone™ buttons and signs are distributed throughout the Region and parents are asked to sign the Kids Zone™ Pledge promising to behave within the guidelines of the program.
What are AYSO's Supervision Protocols?
While performing duties related to an AYSO volunteer position, the volunteer is:
Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of AYSO;
Under the overall authority of and directly supervised by the Regional Commissioner; and
To maintain the recommended adult to child supervision ratio of 1:8 or less; that is one adult for every eight or fewer children and two adults (one of whom may be the coach and one of whom should be of the same gender as the group) present at all times. For the protection of both the children and the volunteer, no volunteer should permit himself or herself to be alone with any child or group of children (except his or her own) during AYSO-sponsored activities.
What's in an AYSO First-Aid Kit?
It's important that a basic first-aid kit is available to each AYSO team during all practices and games. First-aid kits can be provided to each coach for the season or can be made available at a standardized location at each soccer field during practices or games.
The contents of a first-aid kit can vary and can be purchased from a number of locations, but a basic first-aid kit should include at least the following:
- Adhesive bandage strips - 10 each
- Adhesive bandage - 3 large and 3 medium
- Antiseptic wipes - 5 each
- 2x2 gauze- 10 each
- Elastic wrap - 2 each
- Individual first-aid cream packets
- Non-latex gloves - 2 pair
- Mouth rescue breather - 1 each
- Instant Cold pack
Application of elastic wrap or athlete tape should be limited to use by individuals trained in their application to avoid impairing circulation or causing further injury.
AYSO strongly recommends that first-aid training opportunities be made available to all Regional volunteers. Training should be conducted by certified professionals from local organizations such as a chapter of the American Red Cross, the Fire Department or hospital. Ideally, all coaches should receive basic first-aid training; however, it is not a requirement that all coaches be first-aid certified.
Register for an upcoming safety webinar.