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Treasurer News and Tips


     
   
Articles 1 to 10 of 28
Accepting Credit Card Payments for Registration Fees
Is your Region interested in accepting credit card payments for registration fees? AYSO has paired up with Corduro who offers a competitive per transaction fee, averaging 3% per transaction, with no monthly, annual or setup fees.
Important 1099 Due Date Fast Approaching!
With the Jan.10, 2015 deadline for your IRS 1099 forms approaching, make sure your Region is finalizing the list of companies or individuals you’ve paid that require a 1099 at the end of the year. Companies or individuals requiring a 1099 are considered independent contractors who are paid more than $600 during the calendar year.
Check eAYSO for Invoices
Don’t forget to check your outstanding invoices monthly by logging into eAYSO and selecting “Invoices” from the Treasurers menu.
1099 Due Date is Coming Up
Even though the due date for your IRS 1099 form isn't until Jan.10, 2015, it's a good idea to start looking at the companies or individuals your Region is paying and see if they require a 1099 at the end of the year. Companies or individuals requiring a 1099 are considered independent contractors who are paid more than $600 during the calendar year.
Don’t Forget to Get Credit for Your Region’s Dropped Players
Make sure your Region receives the player fee credit for players that have never played or practiced.
ian mcmahonAYSO Hires New National Executive Director
National President Mark Stewart has announced Ian McMahon as AYSO’s new National Executive Director. Most recently, Ian served as CEO of Hong Kong Sevens/Hong Kong Rugby Football Union (HKRFU), the National Governing Body of Hong Kong rugby. The Hong Kong Sevens is the largest tournament of its kind in the world. Prior to embracing the challenge of working in rugby, Ian spent more than 20 years as a successful CEO, president and general manager of various soccer organizations in Europe and the U.S., each of which he led to record growth.
Important Updates to NAP Codes
To streamline the sales tax process, the National Account Program (NAP) Chart of Accounts has been updated.
Dropped Player Deadline is July 31
The deadline to receive credit for MY2013 dropped players is July 31, 2014!
AYSO and Electronic Payments
The National Office receives a lot of important information off of the check image shown on the bank statement. Because of this valuable information, it violates AYSO policy to use electronic payments to pay Region invoices
Plan an Annual Budget for Your Region
The National Board of Directors (NBOD) has made it mandatory that all Regions prepare an annual budget for each upcoming fiscal year. Your budget must be submitted to the National Office, with a copy to the Area Director, no later than June 1.
The Top 5 Most Common NAP Questions
“Why can’t we use a Regional debit card?” Using a Regional debit card violates the rule that every payment must be issued by check. The reason that all payments must be issued by check is that each payment must have two signatures (authorizations) and when a check is issued, the National Accounting Program (NAP) Account Code is visible on the bank statement.
How to Accept Credit Card Payments for Registration Fees
AYSO has paired up with Corduro! Corduro offers a competitive per-transaction fee, averaging 2.5 percent per transaction (excluding American Express), with no monthly, annual or setup fees.
1099 Due Date Is Right Around The Corner!
Even though the 1099 due date is not until Jan. 10., it is a good idea to start looking at the companies or individuals your Area is paying and verify if they require a 1099 at the end of the year.
The 10 Top Benefits You Get From NAP
As a National Accounting Program (NAP) enrolled member, you benefit from a wide variety of account/management tools that can help manage your spending and budget planning throughout the AYSO fiscal year.
eAYSO's Treasurer Guide
Did you know that eAYSO has a user guide available just for Treasurers? Accessing the guide is easy!
Stay Off the Top 5 AR Report
This is a top five that you don't want to be a part of! The Top 5 Accounts Receivable (AR) Report is a monthly report sent to all Section and Area Directors that lists each Section's five highest outstanding AR balances that are over 61 days overdue.
Update Your Regions Bank Account Info
Make sure your Region's bank account information is current by logging into eAYSO and selecting "Account Settings" from the Treasurer's menu.
How to Process and Check Dropped Players
Process dropped players for credit by following five easy steps.
Accessing AR Statements In eAYSO
Here are answers to some commonly asked questions about how to access your AR Statements
What Can Your NAP Representative Do For You
Did you know each Section - and all of the Areas and Regions - has their own NAP Representative? To find out who is your NAP Representative, click here. Here are nine things your NAP Representative can do for you:
How to Read Your Monthly AR Statement
Your monthly Accounts Receivable (AR) statement is posted on eAYSO.org by the 10th of every month. This is a summary of all outstanding invoices including registration, Supply Center and eSignature, and any un-applied credits.
Remember To Verify Bank Information
Please verify that your Region's bank account information and authorized signers list is up to date.
AYSO's New Merchant Services Vendor
AYSO has paired up with merchant services vendor Corduro. Corduro offers a competitive per transaction fee and no monthly, annual or setup fees.
Coding Adjustments
If you find you have coded a check wrong and want to change your NAP code, simply email your NAP Representative to have that moved.
Contact the National Office with Tax Filing Questions
To avoid confusion from government agencies, please contact the National Office prior to asking questions of your local or state government.
SAR Numbers Must Be On Bank Statements
It is required that the Section, Area or Region (SAR) number appear on the bank statement header address when setting up an AYSO NAP account. It should be listed as AYSO - Region XXXX.
Create a Remittance Advice in 8 Easy Steps
In order to make sure the National Office applies your checks properly, it is best to send a remittance advice along with your check. Follow these eight easy steps to create a remittance advice in eAYSO.
eSign is Free!
AYSO has paired up with merchant services vendor Corduro. Corduro offers a competitive per transaction fee and no monthly, annual or setup fees.
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