Six Tips To A Better Tournament
What Makes A Tournament Successful?
Why are some tournaments successful while others struggle? If you said that everything involved with putting on a tournament has something to do with it, you would be right. When a team participates in a tournament what kind of experience do they leave with? Did they have a good time? Did they have fun? Will they want to come back next year? Will the coaches recommend the tournament to others?
Here are six things that can either make or break your tournament:
Planning. Start planning early. Get your tournament packet approved so it can be posted on the AYSO national Web site and teams can start making plans.
Organization. When teams arrive at your tournament are you set-up and ready? The first impression parents, players and coaches have is at check-in. If this is well organized you are off to a good start.
Volunteers. Having plenty of volunteers, makes everything run smoothly - from the team's first experience at check-in to field monitors who can help them if they have problems or need directions.
Field Communications. Every year we hear from coaches and parents about one of their players who needed medical assistance and no one was there to call for help. Having communications with all fields is a must!
Scheduling. There are several really important items that go into scheduling that can have a great impact on the tournaments success.
- Local teams, and teams that have a short distance to travel should be scheduled for the early games and teams that have a longer travel time, later games.
- Teams need some recovery time between games, but should not have games scheduled five, six or more hours apart.
- If your pool play games are 60 minutes long, you can schedule them 75 minutes apart, but keeping the games on time with this spacing if very difficult. Just adding an extra 5 to 10 minutes will help keep games on time.
- Getting the schedule completed and posted on your Web site at least a week before the tournament is a must.
Referees. Having enough referees to cover all the games keeps things running smoothly and the games on time. Teams really get upset when they show up for their scheduled game and there are no referees. Make sure you have stand-by referee crews to fill in if problems or injuries occur. It is not a good idea to schedule referees on back-to-back games unless that is your only option, and then both games should be on the same field. Referees should not be scheduled on games involving teams from their own region. Getting the referee schedule out at least a week before the tournaments gives the referees time to plan and gives the tournament time to make corrections if they become necessary.