Why AYSO Needs Volunteer Social Security Numbers
Last year, the AYSO National Office sent letters to a number of volunteers who did not have a Social Security Number on file, asking them to supply their SSNs to continue volunteering.
This year, the National Office is sending letters reminding volunteers that they must submit a valid SSN in order to continue volunteering and will be disqualified until they do so. A SSN is required to request a national criminal background check from all of our national criminal background checking companies and, by policy, no one can volunteer in AYSO without a valid SSN.
How did these volunteers get into eAYSO without a SSN? Many years ago, a SSN was requested but not mandatory to volunteer. There are those who volunteered during this time, but were not found because asterisks appeared on the printed volunteer forms. Also, when a youth volunteer turns 18 years old, their volunteer record is automatically converted to an adult record, leaving them without a SSN. Furthermore, it is possible to merge a record with one that does not have a SSN in order to update certifications. On occasion, some volunteers have entered false numbers.
When applications are submitted in eAYSO, the first priority is screening for registered sex offenders. The second priority at the start of the season is clearing flagged applications. Once the bulk of the signed applications are received by the National Office, targeted criminal checks are started and invalid Social Security Numbers are discovered during these targeted checks.
The letters sent by the National Office instruct volunteers to complete a new volunteer application in eAYSO and to call Safe Haven with any concerns. Volunteers can also submit their SSN over the phone.