Policy Statement Regarding Registration of Players and Volunteers
AYSO National Policy Statement 3.7 (as amended 5-15-13)
Regions must process all player registration and volunteer application forms immediately upon receipt to ensure timely player and volunteer registration as well as coverage under AYSO’s insurance policies.
With respect to volunteer application forms, Regions must collect and forward to AYSO’s National Office signed copies of the volunteer application form for any proposed volunteer who is not registered using eSignature on eAYSO. Effective January 1, 2014, all AYSO volunteer applications must be submitted using eSignature on eAYSO.
With respect to player registration forms, Regions must collect and retain hard copies of the signed player registration form for any player who is not registered using eSignature on eAYSO. Regions are encouraged to use eSignature for player registrations as soon as possible. Effective August 1, 2014, all AYSO player registration forms must be submitted using eSignature on eAYSO.
Also effective August 1, 2014, eAYSO will be the exclusive registration system for AYSO. Therefore, as of that date, AYSO will require that registration of all players in addition to all volunteers be through eAYSO, using eSignature, and no third party registration systems will be permitted for player or volunteer registration. To enable sufficient transition time for those few Regions using third party registration systems for the membership year beginning August 1, 2012, those Regions may request extension of the August 1, 2014 deadlines in this Policy, but not to extend beyond January 1, 2015. Any such requests will be considered by the National Office on a case-by-case basis.
The failure of any Region to comply with the deadlines stated herein may constitute grounds for sanctions, including but not limited to, any or all of the following: revocation of the Region’s charter; removal of the Regional Commissioner; and/or holding the Region responsible for payments under the Soccer Accident Insurance program.
The National Office, in consultation with the membership, is developing materials and information to support Regions with the transition to eSignature and to use of eAYSO as the exclusive registration system of record.